Secretary's Report

May 30, 2015

CCOA Secretary's Report

Members Present

Members & visitors present for this meeting were Paul Northcut, Dinorah Rangel, Jim Lavendier, Raymond Holt, John Freeman, Edward Lopez, Nora Earnest, Dawn Hyatt, Cae Cordell

Opening Prayer

Opening prayer was delivered by Chaplain Chaplain Lopez offered the opening prayer.

Opening Scripture

Opening scripture was provided by Chaplain Romans 12:1-2

President’s Report

His devotional topic covered making ourselves as “a living sacrifice to God”. He encouraged the members to allow God to change them and ask themselves the question, “What is your role as a chaplain?”

Motion To Accept The Presiden’ts Report

A motion to accept the President’s report was made by Chaplainall

Second To Accept The President’s Report

A second to accept the President’s report was made by Chaplainall

Motion Carries

The motion was made unanimous by a majority vote Yes

Secretary’s Report

The minutes for the previous meeting of April 25, 2015 were presented by Secretary, Chaplain Dawn Hyatt. The motion to accept was made.

Motion To Accept The Secretary’s Report

A motion was made by Chaplain Chaplain Cae Cordell to accept the report as read.

Second To Accept The Secretary’s Report

A second motion was made by Chaplain Chaplain John Freemanto accept the secretary’s report as read.

Motion Carries

By unanimous vote the motion carries to accept the secretary’s report.Yes

Treasurer’s Report

The financial report was presented by Treasurer, Cae Cordell; also presented were the C&SM report to combine the totals.

CCOA January 2015 – May 2015 Statement
Date Code Item Category Debit – Credit + Balance
Beginning
3/30/15 DEP From CCOA CCOA Shirts & Background checks $35.00 $35.00
$40.00 $75 .00
$35.00 $110.00
$35.00 $145.00
$20.00 $165.00
$35.00 $200.00
3/31/15 DEP From CCOA CCOA Shirts & Background checks * $50.00 $250.00
$45.00 $295.00
$30.00 $325.00
3/31/15 1465 Drug Check Assurance CCOA Expenses $223.30 $101.70
4/6/15 DEP From CCOA CCOA Shirts & Background checks $35.00 $136.70
$20.00 $156.70
$50.00 $206.70
$35.00 $241.70
$35.00 $276.70
4/9/15 1467 Drug Check Assurance CCOA Expenses $63.80 $212.90
4/10/15 DEP From CCOA CCOA Shirts & Background checks $20.00 $232.90
4/10/15 1468 Staples – pamphlets CCOA Expenses $10.90 $222.00
4/15/15 147 Alert Printers CCOA Expenses $447.53 $(225.53)
4/16/15 DEP From CCOA CCOA Shirts & Background checks $35.00 $(190.53)
$35.00 $(155.53)
$105.00 $(50.53)
4/17/15 1475 Drug Check Assurance CCOA Expenses $47.85 $(98.38)
4/20/15 DEP From CCOA CCOA Shirts & Background checks $15.00 $(83.38)
$15.00 $(68.38)
4/20/15 DEP From CCOA CCOA Shirts & Background checks $35.00 $(33.38)
$80.00 $46.62
4/26/15 147 Danny Northcut CCOA Expenses $33.15 $13.47
4/27/15 DEP From CCOA CCOA Shirts & Background checks $25.00 $38.47
5/4/15 DEP From CCOA CCOA Shirts & Background checks $20.00 $58.47
5/21/15 DEP From CCOA CCOA Shirts & Background checks $20.00 $78.47
5/24/15 1493 Drug Check Assurance CCOA Expenses $15.95 $62.52
_______________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________
Total Outgo $842.48
Total Income $905.00
Net total and ending Balance $62.52
_______________________________________________________________________________________________________
Note
3/7/15 Cash donated for snacks @CPR Training CCOA Miscellaneous $22.00
4/25/15 Donation from Sarah Lawson CCOA Website $40.00
4/25/15 Donation from Edward Lopez CCOA Website $10.00
Total cash in the bag $72.00
5/31/15 Total needed to deposit in new account $134.52
________________________________________________________________________________________________________________________________
Project – Background checks and T-Shirts
Date Name Description Receipt # $ amount
3/28/15 Catherine Cordell B & T-Shirt 1001 $35.00
3/28/15 Edward Lopez B & T-Shirt + donation 1002 $40.00
3/28/15 Sharron Malone B & T-Shirt 1003 $35.00
3/28/15 Harry Komprood B & T-Shirt 1004 $35.00
3/28/15 John Freeman B only 1005 $20.00
3/29/15 Bobby Barber B & T- Shirt 1006 $35.00
3/30/15 Danny Northcut B & T-shirt 1007 $50.00
3/30/15 Paul Northcut Shirts 1008 $30.00
3/30/15 John Freeman Shirts 1009 $45.00
4/4/15 Mario E. Carabajal B & T-Shirt 0015 $35.00
4/4/15 Luke W. Miller B only 0016 $20.00
4/4/15 Nora earnest B & T-Shirt 0017 $35.00
4/4/15 Sarah Lawson B & T-Shirt + donation 0018 $50.00
4/4/15 Dinorah Rangel B & T-Shirt 0019 $35.00
4/10/15 Travis Cooper B only 0020 $20.00
4/15/15 Dawn Hyatt B & T-Shirt 0021 $105.00
4/15/15 Kenneth Latham B & T-Shirt 0022 $35.00
4/15/15 Kevin Blair B & T-Shirt 0023 $35.00
4/17/15 Howard Kisor Shirts 0024 $30.00
4/20/15 Raymond Holt B & T-Shirt 0025 $35.00
4/20/15 Ted & Beth Modica B & T-Shirt 0026 $80.00
4/27/15 Diana Reed B only NO $25.00
5/4/15 A. Amparo B only NO $20.00
5/21/15 Jim Lavendier B only NO $20.00

Total Collected $905.00
________________________________________________________________________________________________
________________________________________________________________________________________________
Respectfully submitted,
Chaplain Cae Cordell, Treasurer

Motion To Accept The Treasurer’s Report

A motion was made by Chaplain Chaplain P. Northcut to accept the report as read.

Second To Accept The Treasurer’s Report

A second motion was made by Chaplain Chaplain P. Northcut to accept the report as read.

Motion Carries

By unanimous vote the motion to accept the Treasurer’s report carries Yes

Chaplains Report

Chaplain P. Northcut advised that the Mayor of Hector had invited our organization to participate in their “Dog Daze” Festival today, May 30, 2015. Chaplain Freeman volunteered to take anyone with him that wanted to go. It was unanimously agreed that this was a good opportunity for organization to participate in.

Chaplain Cae Cordell updated us that her church has started a Hispanic ministry and their group has began meeting for fellowship and bible study on Friday’s at 7:00 p.m. All are welcome to join.

Chaplain John Freeman advised that there is a fishing tournament at 3:00 p.m. today in Dardanelle. He stated that this would be an excellent opportunity to go ‘fishing’.

Chaplain Sarah Lawson offered the suggestion of a planned clean up day for the river and dam areas.

Chaplain Dinorah Rangel reported that the rummage sale was almost ready to go for June 6, 2015 but had yet to receive any commitment replies the email that she sent requesting for both donations and volunteers, of both items and time. She advised that both sales will be held at the Remax realty parking lot on the corner of Elmira and Parkway from 7:00 a.m. until 2:00 p.m.

Chaplain Rangel gave special recognition to Chaplain Freeman for all of his assistance thus far.(Chaplain-In-Training) C.I.T.

James Lavender made the offer to use his address for a possible third sale during the Highway 64 Galore in August.

Motion To Accept The Chaplains Report

A motion to accept the chaplains report was made by Chaplain all

Second To Accept The Chaplains Report

A second was made to accept the chaplains report by Chaplain all

Motion Carries

By unanimous vote the motion to accept the chaplains report carries Yes

Old Business

The first item brought to the floor by Chaplain P. Northcut, in reference to the delay in setting up the bank account. Chaplain Cordell reported the findings that she had received from the account manager at Centennial Bank. It was explained to Chaplain Cordell and Chaplain Hyatt that those opening the account must provide Incorporation paperwork, showing our 501 (c) 3 status and provide an E.I.N. number. Then each person to be listed on the account must provide their Driver’s License and Social Security numbers.
At this juncture, Chaplain Dinorah Rangel made the point that this had been discussed previously and it had been decided that we would be operating under Cross & Shield Ministries’ 501 (c ) 3 and therefore shouldn’t need any other paper work to open the account. Chaplain P. Northcut confirmed that this information was correct, but that there had been a misunderstanding about what type of account would be necessary. He stated that all that was needed were the minutes from the Cross & Shield Ministries meeting, hereafter referred to as C&S.M., that showed C&SM had agreed to accept CCOA as a division of their ministry; and copy of the CCOA minutes indicating that CCOA accepted that offer. Then C&SM would provide all of the proper documentation needed by the bank to set up the account. A motion was made by Chaplain Freeman to open the account at Arvest Bank with Chaplain P. Northcut’s assistance, seconded by Chaplain Nora Earnest. All voted aye, motion carried.
Chaplain Raymond Holt made the motion that the officers are the only authorized parties to signature banking transactions; and that there be two officer signatures on any checks written. And, that there shall be two officers necessary to authorize a transaction on the debit card for any purchase over the sum of $50.00. Chaplain P. Northcut seconded this motion, all voted aye, none opposed, motion carried.
Chaplain Freeman made the motion that the normal operational expenses of the organization not require vote, but can be addressed by the officer as needed; unless, there be an expense in the amount over $500.00. Chaplain Lawson seconded the motion, all vote aye, none opposed, motion carried.

New Business

The second item brought to the floor by Chaplain Lopez was the addition of “How to become a Christian” to the current pamphlet. After a brief discussion of aesthetics and placement, a motion was made to accept the addition by Chaplain Rangel, seconded by Chaplain Freeman, the motion carried.

Next CCOA Training

The next scheduled training date for CCOA is 06-27-15, 9:00 a.m.

CCOA Training Location

The next location for the CCOA Chaplains will be held at Alliance Church, Russellville, AR

Proposed Training

The proposed training for CCOA Chaplains we’ll be talking about no training

Motion To Adjourn

A motion to adjourn was made by Chaplain n/a

Motion To Adjourn Carries

By a unanimous vote the motion to adjourn carries Yes

Closing Prayer & Scripture

No data available