Secretary's Report

June 27, 2015

CCOA Secretary's Report

Members Present

Members & visitors present for this meeting were Paul Northcut, Edward Lopez, Danny Northcut, John Freeman, Dinorah Rangel, Howard Kisor, Mary Kisor, Cae Cordell, Dawn Hyatt, Greg Hyatt

Opening Prayer

Opening prayer was delivered by Chaplain Chaplain Edward Lopez

Opening Scripture

Opening scripture was provided by Chaplain Ephesians 4:1-4

President’s Report

Devotional topic: we as chaplains are called much like those from the order of Melchizedek.

Motion To Accept The Presiden’ts Report

A motion to accept the President’s report was made by Chaplainall

Second To Accept The President’s Report

A second to accept the President’s report was made by Chaplainall

Motion Carries

The motion was made unanimous by a majority vote Yes

Secretary’s Report

Motion made to accept the May 30, 2015 meeting minutes as published.

Motion To Accept The Secretary’s Report

A motion was made by Chaplain Chaplain John Freeman to accept the report as read.

Second To Accept The Secretary’s Report

A second motion was made by Chaplain Chaplain Paul Northcutto accept the secretary’s report as read.

Motion Carries

By unanimous vote the motion carries to accept the secretary’s report.Yes

Treasurer’s Report

Chaplain Paul Northcut presented the Financial report in Chaplain Cordell’s absence. The report reflected all expenses paid including payment for the website hosting, domain name and theme. The report also listed the deposits from the Rummage sale and the grant money from Entergy.

Date Code Item Category Debit – Credit + Balance
6/1/15 Beginning balance carried from 5/31/15 62.52
Cash bag balance $72.82 135.34
Total to deposit 135.34

6/1/15 DEP Opened account w/Arvest Bank $62.52 62.52
6/8/15 DEP Yard sale proceeds Fundraising $422.31 484.83
6/12/15 DEP Entergy Grant Grants $250.00 734.83
6/20/15 001 Paul Northcut – CCOA Banners Reimbursement $88.27 646.56
6/20/15 002 Discover Card – trifold pamphlets Reimbursement $171.68 474.88
6/21/15 DC Go Daddy -hosting Website $108.06 366.82
6/22/15 DC Envato market – theme/platform Website $60.00 306.82
6/22/15 DEP From 3/7 and 4/25 (see 3-1 thru 5-31-15) On hand petty cash $72.00 378.82
____________________________________________________________________________________________________________________________
Total Outgo $428.01
Total Income $806.83
Net total and ending Balance 378.82
____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Motion To Accept The Treasurer’s Report

A motion was made by Chaplain Chaplain Danny Northcut to accept the report as read.

Second To Accept The Treasurer’s Report

A second motion was made by Chaplain Chaplain Danny Northcut to accept the report as read.

Motion Carries

By unanimous vote the motion to accept the Treasurer’s report carries Yes

Chaplains Report

*insert Dinorah’s report

**Requirements to be an Active Member of community Chaplains of Arkansas

1. First and foremost the individual must be able to share a clear testimony of a personal relationship with
Jesus Christ as their Savior.
2. The individual shall be in full agreement with the CCOA Statement of Faith.
3. The individual shall agree to be supportive of CCOA leadership and the policies and goals of the group.
The willingness to be a “team” player is vital to the success of our ministry.
4. The individual shall submit a written statement of the r conversion to Christ and an explanation of why the
desire to serve as a Chaplain with CCOA.
5. The individual shall be an active member of a local Christian Church or Fellowship and have the
endorsement of their pastor of the other Church leader for their involvement in CCOA.
6. The individual shall have a current (within the last 12 months) criminal background check completed, or
submit the necessary form giving CCOA permission to conduct the background check at the individual’s
expense.
7. The individual must successfully complete the basic “Community Chaplains of America” training course; or
submit certification of similar training (subject to the approval of the CCOA Board) from a recognized
Chaplaincy Organization such as: Billy Graham Evangelistic Association, International Conference of Police
Chaplains or other such groups.
8. To remain on the Active Membership List the individual will need to attend at least one meeting or activity of the CCOA in every calendar quarter. The CCOA Board can consider exceptions to this requirement for “special circumstances” such as, but not limited to , extended sickness or the individual being out of the country for extended periods. This will be at the discretion of the CCOA Board.

***Thing to think about volunteering for on the groups’ website:
1. There are three spots for a “committee” (really team) open to work with Greg on the site building details.
NO COMPUTER KNOWLEDGE IS REALLY NECESSARY. Creativity and the desire to have fun ARE necessary.
You will need the ability to “SKYPE” or can use Google Hangouts (this is for working together at different
locations). And, must have computer with internet access.
2. We will need volunteers to blog/write articles on the site (content, content, content and… content. It’s
important folks!!!).
3. We will need volunteers to “man” the prayer request wall.
4. We will need volunteers to “man” the dispatch requests – emergency contacts.
Think about Your Picture that you want on the site and we really need updated biography page for you. Something roughly in the range of 500 words describing yourself and your ministry (most certainly your specialty of service).

Motion To Accept The Chaplains Report

A motion to accept the chaplains report was made by Chaplain all

Second To Accept The Chaplains Report

A second was made to accept the chaplains report by Chaplain all

Motion Carries

By unanimous vote the motion to accept the chaplains report carries Yes

Old Business

*The Rummage Sale Fundraiser Report was presented by Chaplain Dinorah Rangel. Through the sale and donations made by the community, the total income was $522.31. There was some discussion about future sales and what to do with items that were not sold. Chaplain Mary Kisor moved that Chaplain Rangel be allowed to dispose of the items no sold at the final sale at her discretion. Motion seconded by Chaplain Howard Kisor. There was brief discussion then a call for the question, all voted aye, motion carried.


Chaplain Howard Kisor presented a brief report on the status of our constitution and bylaws. He advised that he is following a template that is similar to the one in use by Russellville Area Ministerial Association. Once he completes a draft of the bylaws, he will submit it to the Southern Baptist Conventions’ legal group to look it over. Then it will be sent out by email for all of the chaplains to read through.
Chaplain Paul Northcut made the motion to accept the report, seconded by Chaplain Mary Kisor, all voted aye, motion carried.

**Last item for discussion was the document “Requirements to be an Active Member of Community Chaplains of Arkansas” that was passed out to all present to look over. He then made the motion to accept and adopt this document as part of the C.C.O.A. policy, seconded by Chaplain Mary Kisor; all voted aye, motion carried.

New Business

Chaplain Howard Kisor made the motion to elect a Parliamentarian, seconded by Chaplain Greg Hyatt. Chaplain Lopez opened the floor to discussion. It was explained that the duty of the Parliamentarian is to keep all meeting participants in order and to follow proper procedure as explained in Roberts Rule of Order. Chaplain Paul Nortcut advised that as a Board we will need to confirm who is actually qualified for active member status. This is needed in order to determine if we have a quorum present in order to conduct business. It was decided to send a letter to all the chaplains on the current roster asking for confirmation of their desire to remain an active member with the C.C.O.A. Chaplain John Freeman then made a motion to table the motion on the floor until the next meeting. This was seconded by Chaplain Dinorah Rangel. There was no further discussion, the vote was taken; the motion carried and the item is tabled until the July meeting.

***Chaplain Greg Hyatt made a brief presentation on the organizations’ website currently in the building process. Chaplain Paul Northcut made the motion to select a website committee of at least three from the group in attendance, with option to add more as needed, to assist with the website design and content decisions. This was seconded by Chaplain Danny Northcut, all voted aye, motion carried.
Chaplain Paul Nortcut made the motion that the website committee would include: Edward Lopez, Dinorah Rangel, John Freeman and Sarah Lawson, seconded by Chaplain Danny Northcut, all voted aye, motion carried.

Chaplain Dinorah Rangel made the motion to reimburse Chaplain Dawn Hyatt for the use of her copier for flyers and other printed materials needed by the group. This was seconded by Chaplain Cae Cordell, all voted aye, motion carried.

Next CCOA Training

The next scheduled training date for CCOA is July 25, 2015 9:00 a.m.

CCOA Training Location

The next location for the CCOA Chaplains will be held at Alliance Church, Russellville, AR

Proposed Training

The proposed training for CCOA Chaplains we’ll be talking about n/a

Motion To Adjourn

A motion to adjourn was made by Chaplain Chaplain Danny Northcut

Motion To Adjourn Carries

By a unanimous vote the motion to adjourn carries Yes

Closing Prayer & Scripture

No data available